Vice President, Finance and Administration
An international undivided ownership was created in 1987 as part of an initiative of the Société générale de financement du Québec (SGF) for the purpose of building an aluminum smelter in Québec. Sept-Îles proved to be an ideal location for the smelter due to its seaport facilities, its qualified workforce and its proximity to major power grids.
Reporting to the President and CEO, the Vice President, Finance & Administration (VPFA) is responsible for planning, development and the management and implementation of all financial activities, in addition to monitoring the protection and sound management of the current company’s future assets. The VPFA advises the President and CEO as well as Board of Directors on major financial and strategic issues and assesses their impact on company operations.
Responsibilities also include in collaboration with the President and CEO and colleagues participating in establishing the strategic plans for the company and monitoring the implementation of these plans. It also includes responsibilities, such as Management System Migration (SAP), Risk Management, Procurement & Supply Chain.
Also in its position, the VPFA will act as Corporate Secretary, ensuring that all legal and business matters are managed in a proactive and responsible manner with proper governance. Finally, the VPFA and its Team will represent management on committees, including the Owners Committee.
Responsibilities and principal activities:
Finance and Administration
• Establish a financial business plan for the company based on its mission; create value for all Aluminerie Alouette owners by ensuring the effective management of key functions, including internal and external audit, finance, treasury, risk, management systems, procurement and legal. Provide the Executive Committee and Owners Committee with useful financial information for executive decision-making.
• Ensure the sound and rigorous management of all company resources in accordance with the latest management and control principles. Develop and implement controls, standards, best practices in management and appropriate policies to encourage the responsible use and protection of budgeted financial resources, and develop, improve, update and support the overall expenditure and asset management system.
• Evaluate and measure the performance and effectiveness of the tools and scorecards used by the company and incorporate its management methods into financial and administrative processes by way of performance indicators. Monitor the use of company funds together with the President; develop and provide financial planning tools that will be useful to managers in periodically measuring budget variances.
• Manage and oversee the company’s financial activities and ensure that they comply with the current laws and regulations. Manage accounting transactions and develop a management model to ensure that these transactions are recognized in accordance with generally accepted accounting principles. Ensure service excellence in the areas of financial administration, property and facility management, contracts and acquisition management.
• Implement mechanisms to manage financial improvement plans and ensure that these mechanisms are adhered.
• Put in place a risk management system and measures to limit any unforeseen or negative impacts on the company. Ensure proper insurance coverage in cooperation with Owners representatives.
• Ensure migration to SAP Hanna.
• Ensure all systems are available for operations and support activities.
Procurement/Supply Chain (OPEX 300 MCAD)
• Develop strategies ensuring regular access to raw materials at competitive prices with minimal impact on working capital.
• Continuously maintain the Call for Tender process in order to meet and exceed competitive pricing and state of the art service.
• Develop policies and procedures and establish performance indicators (cost, delivery, quality, inventory, etc.).
• Determine short, medium and long-term resource requirements (raw materials goods & services CAPEX, logistic, etc.) in collaboration with operations.
• Honor agreed internal contracts with operations.
• Negotiate framework agreements with suppliers and maintain close relationships with them.
• Provide competitive intelligence for the resources required by the company to maintain the current supplier base and develop new suppliers at competitive prices, if necessary.
Strategic Development (OPEX 350 MCAD)
• In collaboration with the President and colleagues, establish and maintain a strategic plan for the company based on its mission and values.
• Incorporate the strategic plan into the business plan.
• Negotiate agreements with the Governments, Hydro-Québec, shareholders and other stakeholders in Aluminerie Alouette’s best interest.
• Manage, follow-up and control very complex power contracts to ensure consumption and pricing are as agreed upon.
• Develop financial strategies and financing methods and models to justify the plans.
• Manage certain investment funds (Fonds Cycle Capital III) and monitor Alouette’s participation with a presence on the Investment and Advisory Committees.
• Participate in the Provincial (Alu-Quebec) and Local level boards.
Legal and Contracts
• Continuously monitor the general terms and conditions for all contractual agreements.
• Review all contractual agreements in order to meet and exceed internal targets.
• Ensure all contractual agreements limit potential liability to Alouette and allow for potential exit.
• Diligently manage the Owners Agreement and be able to manage an undivided ownership structure.
• Ensure that all delegations of authority are respected and that internal policies and procedures are aligned accordingly.
• Manage the meeting protocols of the Owners Committee and the Shareholders Annual meeting as stated in the Owners Agreement.
• Coordinate with the other Committee secretaries all the action items and follow-ups requiring a decision at the Owners Committee meetings and/or the Shareholders meeting are aligned and completed in orderly manner.
• Ensure all provincial and federal corporate and legal requirements are met with due diligence.
Required experience and qualifications:
• Accounting designation is a must, with understanding of ASPE and IFRS.
• North American and/or international experience.
• Experience developing financial structures and strategies to encourage growth.
• Government relations experience.
• Good financial management experience.
• Strategic planning experience.
• Good business sense, legal contract-related abilities and negotiation skills.
• Industrial sector experience.
• Large corporation experience.
• Board experience and acting as Corporate Secretary is a major asset.
• Procurement, Supply Chain, IT and Operations experience.
• Management experience in an ongoing context (Six Sigma, Lean, Kaizen) is an asset.
• Understanding the Business
Knows the business and the mission-critical technical and functional skills needed to do the job; understands various types of business propositions and understands how businesses operate in general; learns new methods and technologies easily.
• Making Complex Decisions
Can solve even the toughest and most complex of problems; great at gleaning meaning from whatever data is available; is a quick study of the new and different; adds personal wisdom and experience to come to the best conclusion and solution, given the situation; uses multiple problem-solving tools and techniques.
• Getting Work Done Through Others
Manages people well; gets the most and best out of the people he/she has; sets and communicates guiding goals; measures accomplishments, holds people accountable and gives useful feedback; delegates and develops; keeps people informed; provides coaching for today and for the future.
• Being Organizationally Savvy
Maneuvers well to get things done; maze bright; knows where to go to get what he/she needs; politically aware and agile; knows what the right thing to do is; presents views and arguments well.
• Acting with Honor and Character
Is a person of high character; is consistent and acts in line with a clear and visible set of values and beliefs; deals and talks straight; walks his/her talk; is direct and truthful but at the same time can keep confidences.
• Managing Diverse Relationships
Relates well to a wide variety of styles, types, and classes; open to differences; effective up, down, sideways, inside, and outside; builds diverse networks; quick to find common ground; treats differences fairly and equitably; treats everyone as a preferred customer.
• Inspiring Others
Is skilled in bringing individuals, teams, and an entire organization to perform at a higher level and to embrace change; negotiates skillfully to achieve a fair outcome or to promote a common cause; communicates a compelling vision and is committed to what needs to be done; inspires others; builds motivated, high-performing teams; understands what motivates different people.
• Excellent Communicator
Addresses well people and is comfortable in front of small and large audiences; adjusts the speech depending on the audience; effectively represents the organization.
• Focusing on a Continuous Improvement Culture
Can successfully work with employees to create a culture of continuous improvement and develop people. Establishes continuous improvement guidelines to refine financial and IT processes.